leadership

Who knew? Middle managers have value

There are few things more ridiculed in corporate culture then the middle manager.  Executives usually get their fair share of hate but they also get some glorification as “kings of industry” or job creators.  We rarely see the middle manager treated in such glorious fashion.

Once a position aspired to, the middle manager has fallen by the wayside and is now thought of as a relic of the past. There is an easy explanation for that: innovations in technology has enabled businesses to remove entire layers of middle management and individual contributors. It seems that in our never ending quest for greater efficiency and lean organizations we’ve also forgotten the value of good middle managers as anything other than task managers.

A recent study detailed in Harvard Business Review blogs, describes the importance of middle managers as companies undergo major change efforts:

“I recently conducted a study of 56 randomly selected companies involved in major change and innovation efforts in the high-tech, retail, pharmaceutical, banking, automotive, insurance, energy, non-profit, and health care industries. Nearly 68% of these large-scale change and innovative efforts failed…The result was startling: Aside from the role of the senior executives, the most important determinant of success was the role of MLMs [Mid-Level Managers, emphasis added]. In the successful initiatives, MLMs served as levers of change, influencing those above and below them in the corporate hierarchy.”

The study found three things were important to the success of the change initiative from the perspective of the MLM, to paraphrase:

Alignment – Managers goals were aligned with the change initiative

Authorship – the best companies put together cross functional teams of middle managers and used those teams to create initiatives aligned with organizational goals

Actions- Managers put into place initiatives and are held accountable for the results.

This is all good information but it is also common sense. When you are trying to change an organization why wouldn’t you involve your middle managers? IMHO if you want successful change it has to come from the top, the bottom and the middle. I would go one step further and set up cross functional teams at the employee level as well. I don’t think it is enough to develop initiatives at the MLM level, I would argue there is just as much if not more value on the employee level.

I’m also interested to see how the perception of middle management influences decision making at the top.  Are executives and consultants sitting in the proverbial ivory tower assuming that middle managers are task managers and can’t handle the strategy? Is there a belief that middle managers should stick to tasks and leave the strategy to the experts?

If that is the case it isn’t hard to understand how 68% of large-scale change initiatives fail. One of the bonuses of a leaner organization is that all employees are closer to the business and performance expectations are higher.  We shouldn’t demand change and at the same time assume middle managers are the same task masters of the past.

Posted on by Melissa Fairman in leadership 3 Comments

Feedback: All about the ratio

Grumpy cat doesn't like math

Don’t freak there is NO math in this post…

But before I get into feedback ratio’s let me give you some background on why today is a little different on the reMix.

Did you know there are a ton of organizational research resources out there? Even if you don’t have the capability of tracking and analyzing your own data you can still take advantage of research that is out there. That is what I try to do.  I read a lot of research and white papers in the hopes of gleaning some practical application for us regular HR pros. Today, I’m writing about it.  If you like it I may make this a regular series…so please tell me if you do!

Today, I’m highlighting a blog post from the Harvard Business review that talks about the perfect ratio of positive to negative feedback.

A quick snapshot of their findings (read the entire post here):

After surveying a number of teams, researchers found the highest performing teams were those that provided 5.6 positive feedback comments to every 1 negative comment. Too much positive feedback and team performance is negatively affected; vice versa with negative feedback.

Another interesting finding dealt with leaders who receive negative feedback:

“Specifically, our aggregate data show that three-fourths of those receiving the lowest leadership effectiveness scores who made an effort to improve, rose on average 33 percentile points in their rankings after a year. That is, they were able to move from the 23rd percentile (the middle of the worst) to the 56th percentile (or square in the middle of the pack).” 

This is an interesting finding as the authors point out, people who receive the worst feedback have nowhere to go but up:

“A few colleagues have raised their eyebrows when we’ve noted this because we’re strongly in the camp that proposes that leaders work on their strengths. How do we reconcile these seemingly contrary perspectives? Simple: the people who get the most negative feedback have the most room to grow. It’s far harder for someone at the 90th percentile already to improve so much.”

So this is great info but how can we apply it every day at work? Read on for some of my suggestions and make sure to drop a line in the comments with your own thoughts on how we can use this info.

1. Negative feedback is good. Often we shy away from giving negative feedback because we are afraid to hurt feelings or we think if we praise good stuff the bad performers will get the message (they won’t). Here is strong evidence that constructive negative criticism can be helpful, especially when we save it for situations where someone or their project/team has truly gone wrong off the rails.

2. All kinds of problems come with only giving positive feedback. If you only give positive feedback team mates are less likely to take your praise seriously because you never differentiate between what is status quo and what is truly great. Don’t shy away from negative feedback but give it at the right time (see number one above). The research shows to much positive feedback is just as bad as too much negative feedback.

3. Keep it in proportion.  How on earth can we make sure we are proportionate with our feedback? I am a big fan of diaries.  Not long “Dear Diary” entries.  I’m more concerned with building awareness. I’ve done this twice before and each time it has helped me build awareness around my behavior (what I eat and what I spend my time doing).  You don’t need to keep them forever but the idea is to make yourself aware of your actions.  When you start tracking stuff this happens pretty quickly.

What about you? What are your thoughts on positive and negative feedback? How would you take the above research and apply it? Tell me your thoughts in the comments!

Posted on by Melissa Fairman in leadership Leave a comment

What can we learn from the NCAA’s Punishment of Penn State?

I’m from Ohio but I’ve never been very much into college football.  Not sure why but I’ve always leaned towards the NFL.  So it was with the feeling of driving-past- the-scene of –a-bad-car-accident that I watched the Penn State scandal unfold last year.  I glanced over some truly disturbing headlines about Jerry Sandusky but in general I ignored the story, to be honest I just don’t want to read those kinds of news stories.

By the time the NCAA issued its strong punishment to Penn State this past Monday I had almost forgotten about the “scandal” (if that even the right word for it? That sounds so trivial compared to what really happened) but I kept hearing the words “unprecedented” and that the NCAA had overstepped its bounds so I started reading up.

Some Background

Full disclosure here, I don’t know much about college football and I know even less about how the NCAA typically metes out justice.  But here are the facts that I do know:

  1. A man (Jerry Sandusky) in a significant leadership position at a top college football program used his position to sexually abuse young boys.
  2. Despite the fact that a witness saw this abuse and reported it,  the leaders of the college and the program did not report the abuse to the authorities for fear of bad publicity, even though they knew Sandusky had been investigated in 1998 for similar accusations (see Freeh report here).

Based on the above information, how could the NCAA not move to quickly mete out punishment? There have been comments that they did not follow any documented policy or procedure or precedent. One particularly atrocious comment stated this about the NCAA punishment:

“This should have gone through the enforcement process, no matter how egregious the facts are,” Buckner [Michael Buckner, Florida attorney who represents schools against the NCAA] said, adding, “Now, what’s the standard?”

Look, I work in HR; I get the whole following policy and establishing precedent thing.  I understand in most circumstances you want to follow standard procedure and precedent, but this situation is unprecedented.  No one writes a policy manual that includes scenarios such as “Found out President & Head Coach were covering up a pedophile for a decade.”

What’s the lesson for HR?

Unprecedented situations call for unprecedented actions.  In our careers we may find ourselves in a situation that isn’t in the policy manual or that is of such a serious nature that we shouldn’t even look to the policy manual as a guide.  Working with the leaders in our organization I hope we have the courage to chuck the handbook, and any notions of “precedent” and standard procedures right out the window. 

 

Posted on by Melissa Fairman in Changing HR, leadership 5 Comments

Actions speak louder than words

The best way to discourage someone is to make them feel like their contributions to work have no value.  Despite what you may have heard there are definitely some positives to discouraging people:

  1. They rarely speak up or challenge anything
  2. They don’t volunteer for much (they know they wouldn’t be  chosen anyway,  you already have slots set up for your favorites)
  3. They are happy with the 1.5% raise you gave them

“But I don’t want those kinds of employees!  We have an open door policy here; everyone is encouraged to speak freely!”

Oh really? Well how about these situations that occur on a regular basis at some places?

  1. You don’t communicate or you make sure your communications are as minimal and obtuse as possible
  2. Make sure you pick favorites or better yet, make sure there is a small group around the CEO who frequently gets picked for the best projects and no one knows why
  3. Make sure employees have no access to key decision makers; this ensures that no “wild” or disruptive strategies are put on the table
  4. Tell people you want different ideas then slam anyone who has the audacity to actually speak up and offer said different ideas.

These happen in a lot of organizations regardless of the size or business.  These companies are still profitable so how can this be a bad thing? Well let’s take a look:

  • You are overlooking talent that has fresh and different ideas to take your company into the future.
  • When employees realize they can’t get anything done they will leave and your competitors will get all their fresh ideas plus competitive intelligence on how you conduct business
  • You risk creating a breeding ground for moral and ethical lapses, after all no one wants to speak out
  • The status quo will only last for so long.  Eventually your customers or the market will look elsewhere…you will be the emperor with no clothes

So there you have it, in order to preserve the status quo and keep making the profits, go out there and discourage your employees, speak out of both sides of your mouth, do all of the above and creatively add to the repertoire.  Your reign will be long (or not) and a crappy organization left in your wake.

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Posted on by Melissa Fairman in leadership Leave a comment

Just a boys night out

When I first read the details of the Secret Service prostitution scandal my first thought was “wow it must suck to be a female in the Secret Service.”

The story reminded me of  a work problem a friend had confided in me a while ago.  She didn’t have to deal with male coworkers getting prostitutes but she had to deal with coworkers and customers who wanted to go to strip clubs.

At the time my friend was fresh out of college with a technical degree from an excellent school.  She took a position in sales at a large company where she sold IT products to other business customers.  My friend (lets call her Sara) is a very smart,  vivacious,  outgoing person.  She knows her stuff and was comfortable with both the schmoozing side and the technical side

We were meeting one day and she asked me what I thought about her customers wanting to go to strip clubs.  I practically fell off my chair! She refused to go to the strip club suggested by her customer but two other salesmen in her office stepped in and decided to take the customers. Sara was concerned that she was missing out on business by refusing to go but she also felt very uncomfortable going to a strip club with much older, married, men.

We discussed some actions she had taken (talking with her HR person who was understanding but not too helpful) and what she could do if the situation came up again (luckily it didn’t happen again…word must have gotten out).

Now keep in mind this is happening at a  Fortune 500 company  and it was pretty much shrugged off.  Sara didn’t put up too much of a fight because she was still getting 100% of her commissions and she didn’t want to “rock the boat.”

Now can you imagine being a female Secret Service agent that has to put up with these shennanigans? Agents getting drunk and bringing back prostitutes,  then getting into a brawl in the hallway!? The Secret Service is a very secretive organization that probably doesn’t like rocking the boat,  so I can only imagine what other crap must go on.

It’s time we stopped looking the other way and being afraid to rock the boat. Go rock the boat! If you want a boys night out do it on your own time and money.  We shouldn’t tolerate this behavior in our organizations and we sure as hell shouldn’t tolerate in our government agencies.

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Posted on by Melissa Fairman in Career, leadership 1 Comment